Project Manager
RWANDA
YLabs is seeking a Project Manager to join our Programs Department and support the management of our portfolio of projects.
In consultation with our Senior Project Managers and Associate Director of Programs, the Project Manager will support the day to day organization of projects, helping to ensure that all project implementation requirements and timelines are on track. They’ll be working with a vibrant, multi-disciplinary team that combines expertise in health, economics, and design.
The ideal candidate will possess strong organizational skills, exceptional attention to detail, and the ability to effectively manage multiple projects simultaneously. They should have excellent communication skills to collaborate with team members across different locations and cultures. Experience in project coordination or management and a proactive approach to problem-solving are essential for success in this role.
NOTE: This is a full time, fixed-term position, based in East Africa. This contract will run approximately 15 months, concluding in July, 2025.
YOU WILL:
Logistics Management (40%)
Coordinate travel logistics including flights, venues, vendors, accommodations, visas, etc.
Manage stipends and finances during fieldwork.
Perform post-travel clean-up, including cash reconciliation.
Contract Execution (20%)
Draft and execute Statements of Work (SOW) and support with communication to contractors.
Follow up on administrative tasks related to contracts, such as tax documents.
Organization (15%)
Conduct clean-up activities on project management tools such as Trello and Google Drive.
Approve timesheets as required.
Workshop/Fieldwork Support (10%)
Provide assistance and coordination for workshops and fieldwork activities.
Meeting Support (10%)
Prepare for structured meetings by organizing materials (e.g., murals, notes).
Assist in scheduling internal and external project meetings.
Take comprehensive notes during meetings.
Budgeting (5%)
Input historical project data into our project management/budgeting software (Kantata) for record-keeping and analysis purposes.
Work with Senior Project Managers to effectively manage project budgets.
YOU ARE:
A self-starter — able to operate autonomously, while also having the judgment to seek guidance as appropriate and gracefully accept and apply constructive feedback
An organization and prioritization pro, who is proactive and flexible. Excited to help implement an innovative program for young people in Rwanda
Passionate about YLabs’ mission to design solutions with youth that measurably and meaningfully improve their lives
Enthusiastic to work as part of a dynamic and supportive multi-disciplinary team of designers, public health specialists, writers, and evaluation experts
A natural collaborator who understands how to build strong relationships across the organization
Able to work in a fast-paced, dynamic start-up environment
YOU HAVE:
Prior experience in project coordination and/or management
Strong organizational skills with attention to detail
Excellent communication and interpersonal skills
Ability to work effectively in a dynamic and fast-paced environment
Comfortable using project management tools (Kantata, Trello etc.)
Comfortable working remotely and managing tasks independently
Willingness to work flexible hours to accommodate different time zones
Desirable:
Comfortable or interested in working in sexual reproductive health environment
Working fluency in French
Experience in logistics and event planning
Proficient with modern technology setting and troubleshooting
Strong interest in working with young people
Additional Information
The pay range for this position is gross 18,700,000 - 23,650,000 RWF per year commensurate with experience for candidates in Rwanda.
This range is regionally benchmarked for a mid-level position in the East-African region. YLabs pays all full-time staff salaries in local currency of the staff member’s permanent work location.
This posting will be open from April 23 through May 7 , 2024.
Once the application period closes, all applications will be reviewed by our Hiring Committee. YLabs recognizes the effort that goes into submitting an application; all candidates will be notified of their application status once the hiring process begins.
All YLabs offers of employment are conditional on satisfactory background check and criminal record clearances.
